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FAQs

Registration

How do I know which classes fulfill Liberal Arts Core and University requirements?

Answer

When planning your schedule with your advisor, please review the Liberal Arts Core requirements listed in the Undergraduate Catalog that was published during your academic year of matriculation. Notations of Liberal Arts Core designations can be found in the Course Description section as well.

How do I get my grades?

Answer

Login to Marynet to view your grades.

What is a cumulative grade point average and how is it calculated?

Answer

The cumulative grade point average is determined by dividing the number of quality points a student has earned by the number of measurable credits of work. Quality points per credit are shown in the following chart (Graduate courses are graded A through C or F):

Grade Quality Points
A 4.0
A- 3.7
B+ 3.3
B 3.0
B- 2.7
C+ 2.3
C 2.0
C- 1.7
D+ 1.3
D 1.0
D- 0.7
F 0.0

Can you explain what my letter grades mean?

Answer

Undergraduate

The following is a brief explanation of the letter grades that may be further delineated by a plus sign (+ ), which is not used for A grades, or a minus sign (-). The numerical equivalent of letter grades is determined by the instructor and is approved by the dean of the School that offers the course. Undergraduate students permitted to enroll in graduate courses (500-level and above) should consult the University’s Graduate Catalog for graduate student grading policies.

A Superior, outstanding scholarship and intellectual initiative.
B High attainment and a notable degree of scholastic performance.
C Satisfactory performance at an average level of college achievement. Indicates an understanding of the essential elements of a course. C is the minimum passing grade for courses in the major field in several Schools of the University. Students should refer to School requirements in the relevant sections of this catalog.
D Deficient but passing. A grade of D indicates a bare minimum performance. A degree program determines whether its courses graded D count as prerequisites for advanced courses. A grade of D ordinarily is not transferable.
P Passing grade. This grade carries no quality points and is not calculated in the grade point average.
F Failure to meet minimal standards. Course must be repeated to obtain credit.
I Incomplete work. An Incomplete is given at the discretion of the instructor and approval by the School dean when circumstances beyond the control of the student prevent the completion of some course requirements. A majority of coursework must be completed in order for an I to be given. A student who receives a grade of I must complete the work in the time designated by the instructor. This time may be no longer than one semester. Students carrying a grade of I in the semester in which they petition to graduate must complete the outstanding work within the time designated by the instructor, but no later than 30 days prior to the degree conferral date. The Incomplete must be removed by the end of the semester immediately following, including the summer semester. Failure to remove an Incomplete by the time specified will result in a failing grade. A student must then re-enroll and matriculate successfully in the course to obtain credit.
W Authorized Withdrawal. A grade of W is given to a student who withdraws from a course up until the last date to withdraw with a grade of W or separates from the university after the last date to drop without academic record. The grade of W carries no credit or academic penalty. It is recorded on the permanent transcript
AU Indicates that the course was audited and no credit or grade was received. An audit course is considered as a regular course for tuition payment and is entered on the transcript. A student must indicate that a course is to be audited at registration, and it may not be changed to a course for credit once it has been registered as an audited class. A student may not change from credit to audit after the last day to add or register as published in the Academic Calendar. Audited courses do not count toward degree or graduation requirements.
NR No grade reported.
PASS/FAIL The pass/fail option may not be chosen for Liberal Arts Core requirements or requirements in the major field other than the internship. The pass/fail option must be approved by the student’s advisor and dean. A student must indicate that a course is to be taken pass/fail at the time of registration and may not change this status after the last day to add a class.

Graduate

The following is a brief explanation of the letter grades that may be further delineated by a plus sign (+ ), which is not used for A grades, or a minus sign (-), which is not used for C grades. The numerical equivalent of letter grades is determined by the instructor and is approved by the dean of the School that offers the course.

A Superior, outstanding scholarship and intellectual initiative.
B Satisfactory performance.
C Deficient but passing in courses that do not require a minimum passing grade. See program or department standards for minimum passing grades. A grade of C ordinarily is not transferable.
P Passing grade. This grade carries no quality points and is not calculated in the grade point average.
F Failure to meet minimal standards. Course must be repeated to obtain credit.
I Incomplete work. An Incomplete is given at the discretion of the instructor and approval by the School dean when circumstances beyond the control of the student prevent the completion of some course requirements. A majority of coursework must be completed in order for an I to be given. A student who receives a grade of I must complete the work in the time designated by the instructor. This time may be no longer than one semester. Students carrying a grade of I in the semester in which they petition to graduate must complete the outstanding work within the time designated by the instructor, but no later than 30 days prior to the degree conferral date. The Incomplete must be removed by the end of the semester immediately following, including the summer semester. Failure to remove an Incomplete by the time specified will result in a failing grade. A student must then re-enroll and matriculate successfully in the course to obtain credit.
IP In progress. Indicates a course that has not been completed by the end of the term of enrollment. This grade applies only to courses that are considered thesis-type courses. A student who receives an IP will be required to register for the course again in the following semester.
W Authorized Withdrawal. A grade of W is given to a student who withdraws from a course up until the last date to withdraw with a grade of W or separates from the University after the last date to drop without academic record. The grade of W carries no credit or academic penalty. It is recorded on the permanent transcript.
AU Indicates that the course was audited and no credit or grade was received by the student. An audit course is considered as a regular course for tuition payment and is entered on the transcript. A student must indicate that a course is to be audited at registration and it may not be changed to a course for credit once it has been registered as an audited class. A student may not change from credit to audit after the last day to add or register as published in the Academic Calendar. Audited courses do not count toward degree or graduation requirements.
NR No grade reported.
PASS/FAIL A student may register for a course to be taken on a pass/fail basis. The pass/fail option must be approved by the student’s advisor and dean. A student must indicate that a course is to be taken pass/fail at the time of registration and may not change this status after the last day to add a class.

Liberal Arts Core and University Requirements

How do I register for classes?

Answer

First, you must meet with or consult your advisor during the designated advising time period. Once that is done, you can register online using Marynet. If you have problems, contact Information Technology Services (ITS) at (703) 526-6990 or email us.

What if I have a restriction (hold) on my account? How do I take care of it?

Answer

Any time that you have a financial obligation with Marymount University other than tuition for the upcoming semester, you will have a restriction placed on your account. You also may have a restriction placed on your record because of a disciplinary action, a matter concerning a study abroad program, or some other program requirement. These restrictions will prevent you from registering for classes, adding/dropping classes, and obtaining transcripts.

If you do have a restriction, contact the office that placed the restriction on your record, using the restriction code to indicate the appropriate office. Only that office can remove the restriction from your record.

Restriction Office Telephone # & Location
AC Academic Affairs (703) 284-1550
Rowley Hall
AD Admissions (703) 284-1500
Butler Hall
BA School of Business Administration (703) 284-5910
Ballston, 3rd floor
BK Bookstore (703) 284-1614
Lee Center
CO/C8 Student Accounts – Collections Hold (703) 284-1490
Rowley Hall
DA Dean of Admissions (703) 284-1500
Butler Hall
FA Financial Aid (703) 284-1530
Rowley Hall
F1 Foreign Student Documents (703) 526-6922
International Student Services, Gerard Phelan Hall
HI Health Insurance (703) 284-1610
Student Health center, Berg Hall
LB Library (703) 284-1533
Reinsch Library
LD Telephone Services (703) 526-6990
Berg Hall
LP London Program (Study Abroad) (703) 284-1677
Ballston Center
MD Student Health Service – Medical Documentation Hold (703) 284-1610
Berg Hall
MR Student Health Service – Medical Documentation Hold (703) 284-1610
Berg Hall
P2 Campus Safety – Parking (703) 284-5700
Ireton Hall
RG Registrar (703) 284-1520
Rowley Hall
RL Residence Life (703) 284-1608
Berg Hall
SA Student Accounts (703) 284-1490
Rowley Hall
SL Student Accounts – Loans Hold (703) 284-1490
Rowley Hall
SS Student Services (703) 284-1615
Gerard Phelan Hall
TE Telephone Services (703) 526-6990
Berg Hall

How can I add or drop/withdraw from a class?

Answer

Adding a Class

To add a course, you must secure and properly complete an “add” card available from your School office or from the Registrar’s Office. Properly completed and approved cards, with required signatures, must be returned and processed by the student to the Office of the Registrar before the addition of the course is official.

You need to obtain the appropriate signatures on an Add/Drop Form before the Registrar’s Office will add/drop your classes.

Dropping/withdrawing from a class

Students can add or drop courses online or in person up to the date specified in the Academic Calendar.

To drop a class or classes, a student should complete an Add/Drop form at the Registrar’s Office or access his or her class schedule via Marynet.

To withdraw from a class or classes, a student should complete an Add/Drop from at the Registrar’s Office.

To drop or withdraw from all classes in a semester and maintain matriculation for the next semester, a student must request and obtain email approval for Continuous Registration from their associate dean. The last date for enrolled students to request Continuous Registration is the same date as the last day to withdraw from classes as listed in the Academic Calendar. The date on which the student submits the Continuous Registration request becomes the official date of withdrawal.

Students who stop attending courses without officially withdrawing from the course or separating from the university will receive an F.

Action Required Signatures      
  Advisor Professor(s) Assoc. Dean or Dean Associate VPAA
Adding a Class with an Advisor Hold X - - -
Adding a Closed Class X X
Authorizing a Credit Overload X X
Adding a Class Outside Academic Level X X -
Authorizing a Repeat Class X X
Resolving a Time Conflict X
(from both classes)
X
(from student’s school)
-
Waiving a Prerequisite X X X
Adding a Class After the Last Day to Add X X X
Withdrawing From a Class After the Last Day to Withdraw X - X -

I have an unforseen circumstance which requires me to withdraw from all of my classes after the last day to withdraw with a W. What should I do?

Answer

The University has a policy for requesting consideration for and reasons for such requests may include, but are not limited to:

  • Withdrawing from all classes after the last date to withdraw from a course, due to medical or non-medical reason.
  • Receiving a refund (full or partial) for a dropped course after the last date that refunds are granted.
  • Converting an Incomplete from a course in a previous semester to a Withdrawal

How do I enroll in a class through the Consortium of Universities of the Washington Metropolitan Area?

Answer

Eligible students from Marymount may take approved courses at member institutions through cross-registration. Learn more.

What if I intend to temporarily discontinue studies and sit out for a semester, but maintain my status as a Marymount student? How do I do that?

Answer
All degree candidates must maintain active status at the university until all requirements are satisfied. Typically, students do so by enrolling in classes each semester. Any returning student, or newly admitted and enrolled student after the last day to add classes, who intends to temporarily discontinue studies and not enroll for a semester, must obtain email approval for Continuous Registration from their associate dean.  Continuous Registration is typically approved for one academic semester and rarely approved for longer than one academic year (two academic semesters and one summer semester).

 
The date a student submits their request for Continuous Registration is the official date to determine the student’s financial responsibility to the university. The last date for enrolled students to request Continuous Registration is the same date as the last day to withdraw from classes as listed in the Academic Calendar. For a returning student who has not enrolled in the current semester, the last date to request Continuous Registration is two weeks after the last day to add classes.
 
If a student does not submit a request for Continuous Registration, the student breaks registration and must reapply for admission to the university. A non-degree student who does not enroll in a semester must reapply for admission to the university

How do I change my program or major?

Answer

Requests for a change of academic program must be made in writing. Forms for this purpose may be obtained in School offices. Only degree-seeking students may complete this form. A request for program change must be approved by the dean of the School housing the requested program. A nondegree student must reapply through the Office of Admissions to become a degree-seeking student.

Students who change their major must meet the requirements outlined in the University Catalog in effect at the time of the declaration of the new major. This policy also applies to students who were in undeclared status and then declare a major.

Graduate Students

Answer

Any student who wishes to change his or her academic program of study must reapply to the University through the Office of Graduate Admissions and seek admission to that program. A nondegree student must reapply to become a degree-seeking student.

I want to take just one or two classes at Marymount but not earn a degree or certificate. Or I’m visiting from another school to take a class during a break period. How do I enroll as a nondegree student?
Undergraduates: Certificate and Nondegree Admission Requirements
Graduates: Nondegree students

How do I withdraw from the University

Answer
 
Any graduate student contemplating discontinuing studies for more than one semester or leaving the university should consult with the academic advisor or program chair to understand the impact of an interruption of study upon the degree plan.
 
All Students - Before the last day to add classes, any newly admitted student who wishes to withdraw from the university or defer their admission, should notify via email the offices of Admissions (admissions@marymount.edu or grad.admissions@marymount.edu) and the Registrar (registrar@marymount.edu). Any returning student, or newly admitted student after the last day to add classes, who wishes to withdraw from the university, must notify the Registrar’s Office electronically or in writing by submitting a Separation Form approved by their associate dean. The date the student notifies the Registrar’s Office of their intent to separate is the official date that determines the student’s financial responsibility to the university. Any tuition refund or credit will be calculated based on the withdrawal/separation date recorded by the Registrar’s Office. The last date to file a request for separation for enrolled students is the last day of classes as indicated by the Academic Calendar.
 
Students who stop attending courses without officially withdrawing from the course or separating from the university will receive an F

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What is the Academic Integrity Policy?

Answer

Click here to learn more about our Academic Integrity Policy. Academic Integrity Policy
 

How will my academic progress be monitored?

Answer

Undergraduate students should review the Undergraduate Catalog for the explanation of academic standing. http://www.marymount.edu/catalog

Graduate students should review the Graduate Catalog for the policy on probation, suspension, and dismissal. http://www.marymount.edu/catalog

What is FERPA?

Answer

FERPA stands for Family Educational Rights and Privacy Act. It affords you, as a student, certain rights with regard to your education records. A complete description can be found in the University Catalog.

If I have a complaint, either academic or nonacademic in nature, what do I do?

Answer

A student who has a complaint or grievance should bring it forward promptly for resolution.

If the matter concerns a final grade for a course, a student should attempt to resolve it informally in discussions with the instructor of record. A final grade is reviewed only when there is a question whether the grade was calculated in accordance with the requirements and grading procedures stated in the course syllabus. A complaint that is not resolved informally between a student and an instructor should be referred first to the appropriate department chairperson and, if still unresolved, to the School dean. The decision of the School dean is final. Problems involving course grades must be brought forward within 45 days of the end of the semester in which the grade was earned.

A student who has an academic grievance other than a grade should attempt to resolve it informally in discussions with the appropriate instructor, faculty member, or his/her advisor. A complaint that is not resolved informally between a student and a faculty member is to be referred to the appropriate department chairperson. If not resolved, the complaint may be taken to the School dean. If the student is still not satisfied, he or she may bring the concern in writing to the associate vice president for Academic Affairs. Appeals of the decision made by the associate vice president for Academic Affairs may be brought to the provost and vice president for Academic Affairs. The decision of the provost and vice president for Academic Affairs regarding the issue or issues of concern is final. For consideration, a student should bring forward a complaint or problem no later than 45 days from the end of the semester in which the concern occurred.

Nonacademic complaints should be addressed to the department or office in which the problem originated. Complaints not resolved at this level may be referred to the supervisor for that office. If the student is not satisfied with the resolution of the problem by the supervisor, he or she may refer the concern to the office of the vice president who supervises the area in which the complaint originated. The decision of the vice president for that area regarding the issue or issues of concern is final. This policy applies to oral and written complaints.

In accordance with VAC 40-31-100 of the Virginia Administrative Code, The State Council of Higher Education for Virginia (SCHEV) is responsible for investigating all written and signed complaints against postsecondary educational institutions operating in Virginia. This includes SCHEV oversight in resolving complaints from students taking distance education under the aegis of the State Authorization Reciprocity Agreements (SARA). If a student has a complaint and has exhausted the avenues provided by Marymount University to resolve the complaint internally, the student can submit a Student Complaint Form to SCHEV. More details on the formal SCHEV student complaints procedure can be found on the SCHEV agency website at  www.schev.edu



 

I need a replacement diploma. Can I get it replaced?

Answer

To request a replacement diploma, the student must complete the Replacement Diploma Request Form and the Credit Card Payment Form. Completed forms should be returned to the Office of the Registrar. The cost for a replacement diploma is $90 per copy. Marymount University will attempt to provide a replacement diploma with President/Provost/Dean signatures from the student’s graduation year. If not able, current signatures will be used.

Voter Registration

Answer

To view information about voter registration, visit this link.

Grades

Office of the Registrar

Marymount University
Rowley Academic Center, 1st floor Room 1009

Office hours

Monday-Friday, 9:00 a.m. to 5 p.m.

Questions?

Ph: (703) 284-1520
Fax: (703) 516-4505
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