MU ALERT ISSUED
Home Privacy Policy

Privacy Policy

Last Updated: August 28, 2018

This statement outlines the policies and practices of Marymount University (the “University”) regarding the University’s collection, use, and sharing of personal information from your visit at www.marymount.edu or any other websites owned or operated by the University, (the “University Site or Sites”), on the University’s social media pages, in email, text, and other electronic messages between you and the University. It includes our policies for University Students and non-students.  The types of information we collect are mainly driven by the extent to which you either provide information to the University or to the extent you use University programs, services, or resources.
 
The websites or apps of third parties to which we provide information or which provide information to us may have their own privacy policies, which we encourage you to read before providing information on or through them.
 
All terms used herein are defined in the University’s Terms of Use. By using a University Site or the services provided through a University Site (the “Services”), you acknowledge that the University may collect information about you, and use and disclose such information as described in this Privacy Policy. Your use of a University Site or Services indicates your acceptance of the terms of this Privacy Policy.
 
THE UNIVERSITY SITES AND SERVICES ARE HOSTED IN THE UNITED STATES. IF YOU ARE A USER ACCESSING THE UNIVERSITY SITES OR SERVICES FROM THE  EUROPEAN ECONOMIC AREA, ASIA, OR ANY OTHER REGION WITH LAWS OR REGULATIONS GOVERNING PERSONAL DATA COLLECTION, USE, AND DISCLOSURE THAT DIFFER FROM UNITED STATES LAWS, PLEASE BE ADVISED THAT THROUGH YOUR CONTINUED USE OF THE UNIVERSITY SITES OR SERVICES, WHICH IS GOVERNED BY UNITED STATES LAW, THIS PRIVACY POLICY, AND OUR TERMS OF SERVICE, YOU ARE TRANSFERRING YOUR PERSONAL INFORMATION TO THE UNITED STATES, AND, YOU UNDERSTAND THAT YOUR PERSONAL INFORMATION MAY BE PROCESSED IN COUNTRIES (INCLUDING THE UNITED STATES) WHERE LAWS REGARDING PROCESSING PERSONAL INFORMATION MAY BE DIFFERENT OR LESS STRINGENT THAN IN YOUR HOME JURISDICTION.

Please read this policy carefully to understand the University’s policies and practices regarding your personal information and how the University will treat it. If you do not agree with the University’s policies and practices, your choice is not to use the University Sites or the Services.

By accessing or using the University Sites, you agree to this Privacy Policy. This Policy may change from time to time (see Changes to the University’s Privacy Policy, below). Your continued use of the University Sites after we make changes or your affirmative acceptance of such changes is deemed to be acceptance of those changes, so please check the Policy periodically for updates.

Personal Information Collection

You control the personally identifiable information about you, such as your name, address, phone number and email address (“Personal Information”), that you share with the University.  Personal Information is also defined for purposes of this Privacy Policy as the information you voluntarily provide in response to questions concerning your race, ethnic origin, and history or criminal conviction.  Personal Information further includes religious or philosophical beliefs, trade union membership, health data, or sexual orientation that you may provide voluntarily in your personal essay submitted as a part of your application for admission.

Grounds for Use of Personal Information

The University relies on the following legal bases for processing and use of Personal Information provided to the University by individuals who are located in the European Economic Area (the European Union, Iceland, Lichtenstein and Norway) (“EEA”):

  • Performance of a Contract: We may collect and use your Personal Information that is necessary to enter into a contract with you or to fulfill a contract that you may have entered with us, or to take steps requested by you prior to entering into a contract with us, for example, when you decide to register with us to attend certain University activities and events.
  • Legitimate Interests: We may use your Personal Information as necessary for the University’s legitimate interests consistent with the products, services, and content on marymount.edu, or any other University sites, on the University’s social media pages, in email, text, and other electronic messages between you and the foregoing sites, and for the University’s Promotions.
  • Emergency Circumstances:  We may share your Personal Information when necessary to protect your interests and when you are physically or legally incapable of providing consent.
  • Legal Requirements:  We may disclose your Personal Information when such disclosure is mandated or permitted by international, federal, or state laws and regulations.
  • Consent: We also may collect and share your Personal Information with your consent, where applicable. For Personal Information provided to the University by individuals who are located in the EEA, to withdraw your consent, you may contact the University via our Contact Us information provided below.

Except as set forth in this Privacy Policy, you will be notified when your Personal Information may be shared with third parties, and will be given the option to prevent the sharing of this information.

Maintenance, Retention, and Destruction of Personal Information

If you do not have a formal affiliation with the University such as a prospective student or member of the community at large, you can correct, delete, or modify your Personal Information or system account at any time. We also provide you tools to restrict or withdraw consent where applicable for the use of Personal Information you have provided to the University.

If you are a University student, employee or other formally affiliated entity (e.g. contractor), we provide you with tools and account settings to access, or modify the Personal Information you provided to the University and associated with your account.

The University retains Personal Information that it may collect and that you voluntarily provide to the University for no longer than is reasonably necessary to achieve the purposes for which you have provided it to the University, or to the extent reasonably necessary for the University to protect its rights, or as may be required to fulfill its legal obligations. 

For Personal Information provided to the University to access and use, with consent, by individuals who are located in the EEA:

  • You can withdraw that consent at any time, and request that we stop using your Personal Information for certain or all purposes, or for a certain amount of time, or that we stop sharing your personal data with third parties.  To withdraw your consent, you may contact the University via our Contact Us information, which is provided to you below.
  • Your Personal Information will be maintained by the University in accordance with applicable international, federal, or state laws.
  • Your Personal Information will generally be destroyed upon your request, unless applicable law requires destruction after the expiration of an applicable retention period, or unless there is a legitimate basis to retain the information and that reason is recognized by EEA privacy regulations.

Please note that some Personal Information is considered to be a part of a student’s permanent record and as such will be securely maintained in perpetuity.

Collection and Use of Information for Undergraduate and Graduate Admissions

As a part of the admission application process, the University may collect general information from you, such as your name, address, telephone number, and education.  The University may also collect Personal Information from you, which is defined for purposes of this Privacy Policy as the information you voluntarily provide in response to the application for admission to questions concerning your race, ethnic origin, and history or criminal conviction.  Personal Information also includes religious or philosophical beliefs, trade union membership, health data, or sexual orientation that you may provide voluntarily in your personal essay submitted as a part of your application for admission.

The University will use the general and Personal Information that you provide and information the University collects about you to administer your admission application.  The University may use your general and Personal Information to evaluate and improve our admissions process, for outreach efforts, and for other University processes and functions related to your admission as a Student.  If you are accepted for admission to the University, we will use and share your general and Personal Information internally within the University as may be reasonably necessary to support you as a Student, including: to deliver education, counseling, athletic, student development, and financial aid services; communication with you about University activities and events; and for fundraising.

Information Collected on Payment Method

Payment information, such as your credit card details, is collected only to process a transaction and is stored in compliance with the Payment Card Industry Data Security Standard (PCI DSS). The University uses reasonable measures to ensure your payment information is not vulnerable to theft or interception. The University will not store or distribute your payment information in a manner that is not necessary for processing a transaction.

University Events and Activities and Services

By registering for or attending certain University events or activities, the University may use your Personal Information to: (a) enable your event registration; (b) market University opportunities in which you may be interested; (c) share your Personal Information with third parties that perform services on behalf of the University in connection with the event, including, but not limited to, database management, event housing, and transportation; and (d) share your Personal Information with third parties who sponsor the event for their marketing purposes. To opt out of receiving email communications from any such companies, you may unsubscribe from their email marketing lists using the information provided in such email communications. To opt-out of University communications, please follow the methods detailed below in the Contact us section.
 
If you use certain University services, such as the recreation center, sports facilities, library, disability services, parking, campus security, or emergency medical services, we may collect Personal Information from you that is relevant to providing that service.  That Personal Information may also be used to contact you regarding other University activities or outreach efforts.

University Promotions

The University has strategic marketing relationships with select third party organizations. As part of the purchase process for these products and services you will be required to provide Personal Information such as your name, address, email address, telephone number and credit card information. This information will be used by the University and will be provided to the associated third party organizations (e.g., hotel, credit card processor) to execute the transaction. As part of these promotions you will also be given a choice to opt-in into periodic emails from the University and the organizations we have elected to offer promotions so that we can keep you informed of future offers and promotions that may be of interest. Please note that there are specific terms and conditions that will be unique to each promotion. You should carefully review the terms and conditions associated with each promotion before making a purchase.

Browsing and Use of Cookies

When you browse the University Sites, we do not collect Personal Information, unless you voluntarily provide it to us. This means that we will not know your Personal Information just because you browse the University Sites unless you have created an account and login when you access the University Sites or access the University Sites from a link in an email that we sent to you. Please note that if you browse the University Sites in advance of creating an account with the university systems, your browsing history may become associated to your account retroactively after your account has been created.

To monitor site usage and improve the quality of the University Sites, we gather general information about use of the University Sites. We use web server logs and industry-standard website statistics software, including Google Analytics, to count the number of users who visit the University Sites, to count the number of views of particular pages, and track other general statistics about the University Sites. At times the University may share with third parties aggregate, anonymous information about overall usage of the University Sites and other Internet services that we collect, to provide general information about our Internet services, sell advertising, or establish sponsorships or other business relationships.

The University Sites may also use a technology called “cookies” to collect and store information on how our sites are used. A cookie is a small file that is stored on your device (unless you block them) that helps to analyze web traffic for sites and allows web applications to respond to you as an individual. The University Sites may use persistent or session cookies. A persistent cookie helps us recognize you as an existing user and remember information about your preferences. A session cookie is discarded at the conclusion of your web browsing session such as when you log out or close your web browser.

Information Collected from Surveys

The University may conduct online surveys on the University Sites. Participation in such surveys is voluntary and you may decline to participate. In general, the data collected in such surveys will be used by the University and not shared with any third parties.

Submitting Information and Materials

Please be aware that whenever you voluntarily post information or materials to public areas on the University Sites or in any other public forums, such information and materials can be accessed by the public. If you submit or post information, comments or materials to the University Sites or on the University’s social media pages or apps, you agree that the University may freely use them, along with your name and location, as set forth in our Terms of Use.

Disclosure of Information to Third Parties

The University utilizes the services of third parties, such as interactive marketing agencies, market researchers, and email service providers, to assist us with marketing and promoting the University Sites. These third parties are contractually prohibited from using your Personal Information for any purpose other than for the purpose the University specifies. The University does provide non-personally identifiable information to certain service providers for their use on an aggregated basis for the purpose of performing their contractual obligations to us. The University does not seek the sale or facilitate the disclosure of your Personal Information to third parties for financial gain to the University. The University does not permit the disclosure of Personal Information to third parties, except as described in this Privacy Policy.The University also may disclose general and Personal Information for the following purposes:

  • To third party vendors who help the University make the University Sites or Services available or who support our business;
  • To third parties to whom you ask the University to send Personal Information (for example, regarding event or activity registrations);
  • To third party sponsors and partners who may use the Personal Information for marketing purposes;
  • To fulfill the purpose for which you provide it;
  • For any other purpose disclosed by the University when you provide the information;
  • If the University believes in good faith that such disclosure is necessary to: (a) resolve disputes, investigate problems, or enforce the University’s Terms of Use; (b) comply with applicable laws or respond to requests from law enforcement or other government officials; or (c) protect or defend the rights or property of the University, you, or third parties. This includes, without limitation, exchanging information with other companies and organizations for fraud protection;
  • To enforce or apply the University’s Terms of Use or terms of sale of goods or services, and other agreements, including for billing and collection purposes.

Securing the Information you Provide to the University

The Personal Information you provide is encrypted and sent to us using a secure method. We treat Personal Information you provide as confidential information, and we use commercially reasonable security measures to protect personal information from unauthorized access, alteration, disclosure or destruction. After Personal Information reaches the University, it is stored on a secure server that resides behind firewalls designed to block unauthorized access.

However, please understand that no one can provide an absolute guarantee that information intended to be maintained as private, whether transmitted via the Internet or otherwise, cannot be accessed inappropriately or unlawfully by third parties. The University has taken and will continue to take reasonable steps to ensure the secure and safe transmission of your Personal Information. You understand and agree that such steps do not guarantee that use of the University Sites is invulnerable to all security breaches, and that the University makes no warranty, guarantee, or representation that use of any portion of our University Sites is protected from viruses, security threats or other vulnerabilities.
 
In the event of a security breach, the University will promptly notify you of any unauthorized access to your Personal Information. The University has incident management policies and procedures in place to handle such an event.

Other Non-University Sites

The University is only responsible for the Privacy Policy and content of its University Sites. The University is not responsible for the privacy practices or the use of cookies on websites from which you have accessed the University Sites, or non-University websites that you may access from the University Sites. The University encourages you to review the policies of other websites that you may access from the University Sites. 

Legal Issues

The University Sites are United States websites subject to laws of the United States and the Commonwealth of Virginia. The University may disclose Personal Information without your permission if required by law or in the good faith belief that such action is necessary to (a) comply with legal requirements or legal process served on the University or one of its affiliates, or (b) investigate or protect against harmful activities to the University or its associates, property (including our University Sites), or to others.

Personal Information of Children Under Age 16

The University Sites are not intended for children under 16 years of age. No one under age 16 may provide any Personal Information to or on the University Sites. The University does not knowingly collect Personal Information from children under 16. If you are under 16, do not use or provide any information on the University Sites or on or through any of its features/register on the University Sites, make any purchases through the University Sites, use any of the interactive or public comment features of the University Sites or provide any information about yourself to the University, including your name, address, telephone number, email address, or any screen name or user name you may use. If the University learns it has collected or received Personal Information from a child under 16 without verification of parental consent, the University will delete that information. If you believe the University might have any information from or about a child under 16, please contact us at the Contact Us email or mailing address below.

Changes to the University’s Privacy Policy

In the future, the University may need to make changes to this Privacy Policy. The University may update or change this policy at any time.  All changes will be made here so that you will always know what information the University gathers, how we might use that information and whether we will disclose it to anyone.  Your continued use of the University’s websites after any such update or change indicates your consent to the update or change.

Your California Privacy Rights

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are residents of the State of California in the United States to annually request and obtain, at no charge, information about the personal information (if any) we have disclosed to third parties for direct marketing purposes in the preceding calendar year. This information would include a list of the categories of personal information that was shared and the names and addresses of all third parties with which we shared information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request to the email or mailing address below.

Contact Us About Privacy Issues

If you have any comments, suggestions or questions about privacy policy, please contact the University:

By email at: cio@marymount.edu

By phone at: 703-526-6901

By mail at:
Chief Information Officer
Marymount University
2807 N Glebe Road
Arlington, VA 22207

x