Conference Center Marymount University Conference Services Gerard Hall Contact us at (703-284-1540) or confcent@marymount.edu Please complete the Event Request Form as an initial request for meeting space no less than two weeks prior to event. Any event requested less than two weeks in advance will be considered "Short Notice" and will be approved on a case-by-case basis. Requests are not confirmed until you have been notified of approval. Please review and accept the Terms and Conditions below. Section 1 General Information Email* Name* Event Title Phone* Event Purpose Event date* Estimated Number of Attendees* Event start time* Please select12:00 AM12:15 AM12:30 AM12:45 AM01:00 AM01:15 AM01:30 AM01:45 AM02:00 AM02:15 AM02:30 AM02:45 AM03:00 AM03:15 AM03:30 AM03:45 AM04:00 AM04:15 AM04:30 AM04:45 AM05:00 AM05:15 AM05:30 AM05:45 AM06:00 AM06:15 AM06:30 AM06:45 AM07:00 AM07:15 AM07:30 AM07:45 AM08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM10:15 PM10:30 PM10:45 PM11:00 PM11:15 PM11:30 PM11:45 PM Event end time Please select12:00 AM12:15 AM12:30 AM12:45 AM01:00 AM01:15 AM01:30 AM01:45 AM02:00 AM02:15 AM02:30 AM02:45 AM03:00 AM03:15 AM03:30 AM03:45 AM04:00 AM04:15 AM04:30 AM04:45 AM05:00 AM05:15 AM05:30 AM05:45 AM06:00 AM06:15 AM06:30 AM06:45 AM07:00 AM07:15 AM07:30 AM07:45 AM08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM10:15 PM10:30 PM10:45 PM11:00 PM11:15 PM11:30 PM11:45 PM If you are a Marymount Employee please type your GL number: Additional Details: Section 2 Location Requesting Please select your first option for the location you are requesting to host your event* Please SelectMain CampusBallstonBoth4040 Fairfax DriveBallston - Large Confence roomBallston - LobbyBallston - PatioBallston GalleryBallston- AuditoriumBerg HallBernie/1950 TaqueriaButler/St. Joes HallCaruthersChapelDining hallDining Hall TablingDittmar HouseFront LawnGailhacGerard HallIreton LawnLee Center (Atrium, Verizon Gym and Lower Rec Gym)Lee Reception/Barry Art GalleryLibrary Board RoomLodge Parking LotLolasMain HouseMalek PlazaOctagons - CaruthersOstapenko HallPhysical PlantPoolPrivate DiningReinsch AuditoriumReinsch LibraryRowley HallRowley LobbyRowley Patio Please select your second option for the location you are requesting to host your event* Please SelectMain CampusBallstonBoth4040 Fairfax DriveBallston - Large Confence roomBallston - LobbyBallston - PatioBallston GalleryBallston- AuditoriumBerg HallBernie/1950 TaqueriaButler/St. Joes HallCaruthersChapelDining hallDining Hall TablingDittmar HouseFront LawnGailhacGerard HallIreton LawnLee Center (Atrium, Verizon Gym and Lower Rec Gym)Lee Reception/Barry Art GalleryLibrary Board RoomLodge Parking LotLolasMain HouseMalek PlazaOctagons - CaruthersOstapenko HallPhysical PlantPoolPrivate DiningReinsch AuditoriumReinsch LibraryRowley HallRowley LobbyRowley Patio Type of setup Theater - This setup includes rows of chairs facing the front of the room and can include a podiumClassroom - This setup includes rows of eight (8) foot tables with chairs on one side facing the frontU-Shape - This setup includes eight (8) foot tables set in a U-shape with chairs around the perimeterHallow Square - This setup includes a hollow square of eight (8) foot tables with chairs on the perimeterConference - This setup involves one large table with chairs around the perimeterBanquet - This setup includes 8 foot square tables with chairsBanquet Rounds - This setup includes round tables with chairs How many tables?* How many chairs?* Do you need Audio/ Visual needs? A/V setup and technician may result in additional changes. Section 3 Audio Visual Equipment Request In the event of an unforeseen occurrence, we will work diligently to facilitate your needs; however, we cannot guarantee that we can accommodate any last minute A/V requests. We may acquire additional costs for last minute requests. Therefore, we ask that you keep this in mind and thoughtfully consider the necessity of any A/V or Room Setup request. Please select the equipment necessary for your event. Note: To select more than one item hold down the Ctrl key and click each item you want. Please SelectWireless InternetLaptop - PCLaptop - MacProjection ScreenProjector - DataProjector - Overhead (transparencies)Projector - Slide (35mm)Audio SpeakersDVD playerMedia Cart (TV/DVD/VHS)Conference Call Unit Do you need microphones? Note: To select more than one item hold down the Ctrl key and click each item you want. Please SelectHand-held microphoneYes, microphone with standLapel/CordlessPodium Section 4 Catering - Food & Beverage Please complete the Food and Beverage Reservation Form to secure banquet space for your function. Banquet space is reserved on a first-come, first-served basis. Banquet room will be set in rounds of ten. The standard room set includes: round tables, chairs, and house linens. Handout tables will be provided upon request. In order to comply with state law, no food or beverage, to include alcoholic beverages, shall be brought into or removed from function rooms by attendees. Any approved catering service requested less than 96 hours in advance will be subject to a late fee equal to 25% of the bill. Prefered Service Please SelectBreakfastLunchDinnerSnacks Type of Catering Plated MealBuffetReceptionNo Food What time do you want your meals? Please select12:00 AM12:15 AM12:30 AM12:45 AM01:00 AM01:15 AM01:30 AM01:45 AM02:00 AM02:15 AM02:30 AM02:45 AM03:00 AM03:15 AM03:30 AM03:45 AM04:00 AM04:15 AM04:30 AM04:45 AM05:00 AM05:15 AM05:30 AM05:45 AM06:00 AM06:15 AM06:30 AM06:45 AM07:00 AM07:15 AM07:30 AM07:45 AM08:00 AM08:15 AM08:30 AM08:45 AM09:00 AM09:15 AM09:30 AM09:45 AM10:00 AM10:15 AM10:30 AM10:45 AM11:00 AM11:15 AM11:30 AM11:45 AM12:00 PM12:15 PM12:30 PM12:45 PM01:00 PM01:15 PM01:30 PM01:45 PM02:00 PM02:15 PM02:30 PM02:45 PM03:00 PM03:15 PM03:30 PM03:45 PM04:00 PM04:15 PM04:30 PM04:45 PM05:00 PM05:15 PM05:30 PM05:45 PM06:00 PM06:15 PM06:30 PM06:45 PM07:00 PM07:15 PM07:30 PM07:45 PM08:00 PM08:15 PM08:30 PM08:45 PM09:00 PM09:15 PM09:30 PM09:45 PM10:00 PM10:15 PM10:30 PM10:45 PM11:00 PM11:15 PM11:30 PM11:45 PM Security Needs?* YesNo Parking Needs?* YesNo