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FAQs

I received a Notice of Charge from the Office of Student Conduct and Academic Integrity. What does that mean?

Answer
That means that the Office of Student Conduct and Academic Integrity has received a complaint or allegation that you were involved in a violation of the Student Conduct Code. A hearing officer needs to meet with you to discuss the alleged violation to determine responsibility.

How do I prepare for a hearing?

Answer
Review all information related to the hearing such as the charge and the evidence as indicated in your Notice of Charge Letter. You should also review the Student Conduct Code before your scheduled hearing date. This is your opportunity to give your side of the story in regards to the alleged violation. Be truthful and honest; hearing officers take this into consideration regarding findings and sanctioning. The goal of the hearing is to have an open dialogue.  If you do not participate in the hearing, a decision will be rendered in your absence.

Can I bring anyone with me to the hearing?

Answer
Yes. You are entitled to bring an advisor to the hearing. Advisors are required to be current University faculty, staff, or student. Parents, family members, legal counsel, alumni, and those persons who have no affiliation with the University are excluded from the definition of “Advisor” and are not permitted to be in the hearing. The role of the Advisor is to provide emotional and personal support for the student. Advisors may not speak during a hearing.

You are also permitted to present witnesses during hearings. Witnesses are required to be current University faculty, staff, or student. Witnesses in attendance of the hearing will be required to sit outside of the hearing until the hearing office determines that it is an appropriate time for the witness to speak. You will not be permitted to speak directly to the witness during the hearing. Character witnesses are not permitted.

Is there anyone that I can speak with in preparation for my conduct hearing?

Answer
Yes! You may contact the Office of Student Conduct and Academic Integrity directly to ask questions. The Office can provide an overview of the hearing process and allow you to look over important hearing documents such as evidence. We understand that hearings may be stressful for students, if you are feeling overwhelmed or anxious going through the hearing process, we encourage you to speak with Student Counseling Services.

How will I know the outcome of a hearing?

Answer
The Hearing Officer will determine if it is more likely than not that the student violated University policy. Outcome letters will be delivered to the student by University-issued email, or other approved means. The Outcome Letter will state the decision, the rationale for the decision, and if responsible, the assigned sanctions.

What if I do not agree with the outcome of the hearing?

Answer
You are able to appeal a decision made during a student conduct hearing. You may not appeal an outcome simply because you disagree.

Appeals are considered for one or more of the following purposes:
  1. To consider new information which was unavailable at the time of the original hearing that could change the outcome; or
    • Example: If you come to learn that there is a video of an incident after you receive your Outcome. This video can be used as new evidence.
  2. To assess whether a material deviation from written procedures resulting in an unfair outcome of the hearing.
    • Example: If you were only give two calendar days’ notices of your hearing rather than the required four calendar days’ notice.
  3. To assess whether a sanction of the loss of University housing, a suspension, or expulsion will have a substantially disproportionate impact on the student or is inconsistent with University practice and values.

What if I’m responsible for violating the Student Conduct Code?

Answer
If a student admits to violating the Student Conduct Code, or is found responsible in a hearing, s/he will receive one or more University sanctions, typically a status sanction, an educational sanction, and other sanctions at the discretion of the hearing officer. The list of sanctions can be found in Section 7 of the Student Community Conduct Code. This list is a guide and not all inclusive.

Do I have to come to the hearing?

Answer
In short, no. But, if you do not attend the hearing, the hearing officer will review all evidence and make a determination and impose sanctions if you rendered responsible in your absence because without your account of the situation, the information in the reports stands. Therefore, it is highly suggested that you attend the hearing.

When will I know the sanctions that are imposed?

Answer
Outcome letters will be delivered to the student by University-issued email, or other approved means, if warranted. The Outcome Letter will state the decision, the rationale for the decision, and if responsible, the assigned sanctions.

What happens if I do not complete my sanction(s) by the deadline?

Answer
First, you will be subject to a $25 incomplete sanction fine charged to your student account along with a First Notice of Incomplete Sanction letter. Next, you will be subject to a $75 fine for a Second Notice of Incomplete Sanction letter. A hold will also be placed on your student account which will restrict your ability to add/drop classes and/or obtain copies of transcripts.

How do I appeal and how long do I have to appeal?

Answer
You can appeal the Outcome Letter within three (3) business days of the date the letter was sent. An appeal must be in writing and delivered to the appointed administrator outlined in the Outcome Letter. You may not appeal an outcome simply because you disagree. Appeals are considered for one or more of the following purposes:
  1. To consider new information which was unavailable at the time of the original hearing that could change the outcome; or
    • Example: If you come to learn that there is a video of an incident after you receive your Outcome. This video can be used as new evidence.
  2. To assess whether a material deviation from written procedures resulting in an unfair outcome of the hearing.
    • Example: If you were only give two calendar days’ notices of your hearing rather than the required four calendar days’ notice.
  3. To assess whether a sanction of the loss of University housing, a suspension, or expulsion will have a substantially disproportionate impact on the student or is inconsistent with University practice and values.

What happens during the time it takes for the appellate officer to review my appeal?

Answer
You must request that the University delay imposing sanctions until after the appeal decision is made. This request is at the discretion of the appellate officer to grant the stay of sanctions.

How does the appellate officer make a decision on the appeal?

Answer
The appellate officer will review the record and all supporting documents to consider whether an appeal consists of at least one of the three aforementioned criteria.

What sort of conduct records are maintained on my case?

Answer
Marymount University maintains disciplinary records for seven (7) years after graduation or withdrawal. Your conduct record is not part of your academic transcript, unless you are suspended or permanently dismissed from the University. Former students may request to expunge their records which did not result in suspension or expulsion from the University. The Chief Conduct Officer will determine if the expungement request is just.

Who has access to my conduct record?

Answer
Cases that involve disciplinary probation, loss of housing, suspension, or dismissal from the University are subject to disclosure to officials who have a legitimate need to know and others as permitted by law. All conduct records may be disclosed if subpoenaed.

All conducts records may be provided to Resident Assistants and Orientation Leaders. Cases that involve disciplinary probation, loss of housing, suspension, or dismissal from the University are subject to disclosure to internal Marymount faculty and staff, particularly for leadership positions.

Will my parents find out?

Answer
The University notifies parents of sanctions of housing probation, loss of housing, disciplinary probation, suspension, or expulsion under the following conditions:
  • you are under 21 and are found responsible for an alcohol/other drug violation; or
  • you are a dependent of your parents for tax purposes and the University has record of your dependency.  
Parents will be sent a letter from the Office of Student Conduct and Academic integrity regarding the decision of the case. Parents who wish to know more details of a case should open an honest discussion with their student. Most of the time, students accurately report what occurred which helps facilitate trust between students and parents. Students may also provide consent for release of information by filling out a FERPA waiver.

What if I haven’t found the answer to my question?

Answer
Talk to any staff member in the Office of Student Conduct and Academic Integrity at 703-908-7669 or sconduct@marymount.edu.
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