MU ALERT ISSUED

Conference Travel Support for Students

Funding for Marymount students who are attending professional conferences/meetings in their disciplines is available through the DISCOVER Research Center.

Eligibility Requirements

Prior to application:
  • Students must have completed at least one semester of study at Marymount University
  • Be registered for class(es) at the time of application and travel
  • Be in good standing and making satisfactory progress toward a degree
Priority consideration will be given to students who are delivering a presentation based upon research conducted at Marymount. However, students who are simply attending a conference/meeting will still be considered for support, pending availability of funds.


Policies and Procedures for Student Travel Support

Conference travel support is availbale for both Marymount undergraduate and graduate students. The extent of funding and policies regarding funding are described below:
  • For students giving a presentation at a major conference, a conference presentation travel grant of up to $750 will typically be awarded.
  • If multiple students are joint authors on the same presentation, the $750 conference presentation travel grant will be awarded to only one of the presenters. However, conference registration fees of up to $250 will be paid for other co-presenters.
  • Conference travel support will be considered for students serving in a volunteer or support role at a major conference based on availability of funding.
  • Students attending a conference can generally receive support toward their conference registration fees even if they are not presenting or volunteering at the conference.  These are awarded on a ‘funds available’ basis and are limited to no more than $250.
  • Some schools or departments have additional or alternative funds available to support student conference travel.  Thus, it is always a good idea to check with your advisor or program chair if you need more funds than can be provided in this grant.
  • For each student, total conference travel support from this funding source is limited to $750 during a student’s academic program of study. Again, you are encouraged to talk with your advisor to explore other sources of funding if you need additional support.
 
Note: As with all budgets, the budget to support student conference travel is limited.  Applying for these funds as early as possible in the academic year will help assure availability of funds.
 
All students who receive funding to present their scholarly or creative work at an outside conference are expected to also submit the presentation for consideration for presentation at the annual Marymount Student Research Conference that occurs every year in April.  Please click on the hyperlink to access information about the Marymount’s Student Research Conference.
 
 

Application Procedures

Graduate students: Submit your completed application to the DISCOVER Research Center via a single email with attachments.
 
Undergraduate Students: Submit your completed application to the DISCOVER Research Center via a single email with attachments.
 
The office of graduate studies will generally provide a response to your application within three weeks. You will receive a letter electronically (using your Marymount email address) stating the amount of the award and identifying any stipulations on the award.
 

Conference Registration

Conference registration fees can be paid directly by the University IF the request is submitted in sufficient time to meet the registration deadline. Generally, this requires up to 6 weeks. Students are encouraged to take advantage of any early registration discounted rates. Once a student’s request for a conference travel grant has been approved, a request for the university to pay the conference registration fee can be made.
 
Alternatively, a student can pay the registration fee and be reimbursed. 
 

Reimbursement for Travel Expenses

After returning from the conference, the following materials must be submitted to in order to process reimbursement:
  1. Completed and signed student travel expense form, listing expenses. Complete the form electronically as it automatically calculates totals across categories.  You can access a travel request form from econcierge or by emailing graduate.studies@marymount.edu
  2. Confirmation of travel (for example, airline boarding pass stub, hotel bill).
  3. Original receipts for all items for which reimbursement is being requested (please remember to keep a copy of these receipts for your records).
 
A reimbursement check will ONLY be sent the current local mailing address on file at the university. Check to be sure your correct local mailing address is on file at the university. Directions for checking and updating a mailing address are on Marymount’s website, under the registrar’s office page.
 
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