All library users including students, faculty, staff, community, and visitors are expected to comply with the library’s policies. For questions about any L&LS policies or for further information, contact the Dean’s Office at (703) 284-1673.

Campus Affiliate Patron Policy and Form


Cell Phone Policy

  • Cell phones, pagers, and other electronic devices should be set to silent or vibrate mode when entering the library.
  • Anyone receiving a call should keep their voice low and the conversation short.
  • Anyone having an extended conversation should move to the stairwells, the bathrooms or outside the library.
  • Anyone engaging in disruptive cell phone conversations in public areas will be asked by the library staff to move to one of the designated cell phone areas.

Emeriti Faculty Policy


Borrowing privileges are intended to 1) facilitate patron access to library resources while 2) maintaining an appropriate level of regulation over University property. When access to library materials, equipment, facilities, and services is limited, priority will be given to supporting the academic mission of the University over other uses.

Marymount University Emeriti Faculty, are eligible to borrow library materials according to the policies indicated below.

Emerita/us Faculty status is defined in the Marymount Faculty Handbook. According to the handbook, “The rank of Professor Emerita/us may be assigned to associate professors or professors who resign their positions as ranked faculty members for valid reasons (e.g., retirement, illness) after ten years or more of distinguished service to the University. A Professor Emerita/us is designated and appointed by the president upon the recommendation of the vice president for Academic Affairs and the appropriate School dean.” (2012. p.7)

A Professor Emerita/us must present a University identification card (BlueCard) or legal photo identification to obtain services. Patron cards and borrowing privileges are not transferable. An Emerita/us faculty member may authorize proxy borrowing privileges on their account for a Marymount graduate or undergraduate student, staff, or faculty member in good standing.

Marymount University Emeriti faculty may borrow circulating materials for a period of up to one semester. Fixed due dates occur one month after the end of the term (1/31, 5/31, 9/30). Items may be renewed three times. Emeriti Faculty are eligible to borrow media items from Marymount for two weeks. There is no limit on the number of items a faculty member may have charged at one time.

Emeriti Faculty may borrow materials from other institutions through consortium and interlibrary loan services, according to the policies of the lending institution.

Marymount University Emeriti Faculty are not subject to overdue fines for Marymount regular loan items. Emeriti Faculty are charged the replacement fee for lost or damaged library materials. The replacement cost for Marymount items is $120 ($80 replacement fee, $30 processing fee, $10 overdue fine). Borrowers will be subject to overdue fines and other fees for consortium and interlibrary loan items, according to the policies of the lending institution.

Marymount University faculty may access the library’s print and electronic resources remotely, using their library barcode number or alphanumeric University identification number.

All library users must abide by the rules and regulations regarding the use of the facilities and the collection. All library borrowers are required to maintain current address and e-mail information in their patron account. 

Fax Policy

Library & Learning Services provides fax services for Marymount faculty, University administrators, official guests of the University, and staff members for University business only.

Food & Drink Policy

Only drinks with secured lids and cold foods are permitted in public areas of Library & Learning Services. Library users are expected to clean up after themselves. Hot food and/or food delivery to public areas of L&LS is prohibited, except for Marymount University sponsored events. All food and drink is prohibited in designated areas within the facility, such as the Gomatos Reading Room. Alcoholic beverages are prohibited in all areas. 

Gomatos Reading Room Policy


The Gomatos Reading Room houses rare books. The primary use of the room is for quiet study and contemplation. The room is available to the all members of the Marymount University community as a quiet study room and occasionally as a meeting space.


The collection of rare books is locked behind glass cabinets. Access to the collection is by appointment only, Monday through Friday, from 9 a.m. – 5 p.m., with the exception of University holidays. Appointments may be scheduled by contacting Emma Day-Stirrat (703-284-3331) or Gwen Vredevoogd (703-526-6835).


When the Gomatos Reading Room is not reserved for special collection access or meetings, any member of the Marymount University community may use this room for quiet study. The room is available during the library’s normal operating hours.


The Gomatos Reading Room may be reserved for meetings by employees of Marymount University. Room reservations can be made through Google Forms at the Meeting Room reservation page.


The room is a climate controlled environment which must be kept below 68 degrees and below 50% relative humidity. Users are not permitted to adjust the temperature and humidity controls or to leave the door open. Food and drinks are prohibited.

Inclement Weather Policy


Library & Learning Services follows Marymount University’s policies of class cancellations and school closures.

MU Emergency and Weather-Related Closing Information.

When school closures are due to severe weather and/or extended power outages, the Library and Learning Services has alternative weather related contingency plans for servicing residential students. 

*For library hours of operation during inclement weather, please check library Hours Page.

Library Instruction Rooms Use Policy


Room reservations for the Library Instruction Room on the Ground Floor and the Gomatos Information Literacy Room on the First Floor of the library are made via online reservation forms that are monitored by a member of the Education Service Group.


When classes are in session:

  • When classes are in session:
  • Priority use for both rooms is L&LS instruction and library orientations.
  • When not reserved, the room is open for students.
  • Marymount faculty, staff, and campus community groups with technology needs may reserve either room after the priority use event requests mentioned above are met. The reservation will be tentative until one week before the scheduled event.  Library uses have priority up to one week.  If a Library use event is scheduled prior to the one-week deadline, the individual and/or group will be notified and removed from the Room Schedule. 
  • L&LS offers only limited technical support for setting up and using the electronic equipment in the library instruction rooms, dependent on staff hours and availability. Users requiring technical assistance are encouraged to contact L&LS well in advance of their scheduled event so as to provide L&LS the opportunity to assist with familiarizing users with the room's equipment. L&LS staff cannot offer training or support when requested less than two business days before your scheduled event, so please plan accordingly.
  • The person who reserved either room is responsible for:
    • Returning the furniture and the room to the condition in which it was found
    • Keeping the aisle in the Library Instruction Room between the door leading out to the corridor and the door leading into the library Ground Floor unimpeded by furniture for handicapped access.  The aisle must be open for ADA compliance.
    • Turning off all instructor equipment (i.e. the instructor’s PC and the monitors) at the end of the event
    • Returning all borrowed equipment to the Circulation Desk
AC Approved 9/11/17; SGL Approved 9/11/17;

Proxy Patron Policy


Any Marymount faculty, administrator, or staff may arrange for a library proxy to pick up and charge out items on his or her behalf from a Marymount University library location.

The proxy must be a currently enrolled Marymount undergraduate or graduate student or a currently employed staff or faculty member. A designated library proxy may check out materials using his or her own BlueCard or other photo identification directly to the faculty/staff account (sponsor patron). A library proxy has no direct access to the faculty/staff account; all Marymount and WRLC materials will be charged to that account.

All circulation policies will apply. The loan period, due date, and eligible materials are determined according to the borrower’s status (faculty or staff). The Marymount faculty, administrator, or staff borrower will have access to full privileges, including Marymount library, Consortium, and Interlibrary loans. The borrower will be responsible for all items checked out to his or her account, including fines and fees, replacement charges, and holds and recalls for materials.

Please note: WRLC Catalog does not allow for a proxy patron to make on-line requests for Consortium, Interlibrary Loan, or other materials without the use of the borrower’s own name and library barcode or ID number.

To obtain proxy borrowing, the faculty or staff member must complete and sign an authorization form. The library will add up to two proxy patrons on each account. Proxy privileges may be valid for one or more semesters or for a specified time period.

Students who may need a proxy for a disability accommodation should contact the Office of Student Access Services. The loan period, due date, and eligible materials are determined according to the borrower’s status (undergraduate or graduate). The borrower is responsible for all items checked out to his or her account, including fines and fees, replacement charges, and holds and recalls for materials. 

Unattended Children In Library and Extension Policy


Marymount University’s Reinsch Library and the Ballston Center Library Extension serve the academic needs of MU students, faculty and staff; as such, they are not designed for children. Parents or guardians often view libraries as safe havens, but even on a university campus they are not necessarily safe places for children. Marymount University Reinsch Library and Ballston Center Library Extension are open to the public and as with any other public place; unattended children and their property in libraries may be subject to serious harm.

Library staff cannot and will not watch over (monitor) unattended children. This page describes the Marymount library policy regarding children visitors.

Children under 14 years of age

  • Children under 14 years of age must be in the company of a parent or responsible adult at all times.
  • The computers are unfiltered; the accompanying adult, not the library, is responsible for the child’s viewing and should monitor computer use accordingly. Accompanying adults are expected to ensure that children follow the MU Computer Use policy. The policy indicates that users should not install software, download large files, or play video games while using Marymount University’s internet connection.
  • The child must exhibit appropriate library behavior (for example, observing the Quiet areas of the library, no running, fighting, loud play, etc.). Excessive noise of any kind (loud conversations, crying babies, noisy toddlers, etc.) is not acceptable and may result in the adult and child being asked to leave the Library.
  • Library computers are for priority use by MU students, faculty, and staff. If a child is using a computer, the child must relinquish it immediately if needed by a MU student, faculty or staff.
  • If an unaccompanied child is in the library, library staff will attempt to contact the adult who is responsible for the child and ask that the child be removed. If the adult cannot be located, staff will contact Campus Safety. If a child accompanied by a guardian is not following this policy and library rules, the adult will be asked to remove the child from the library.
  • Exceptions to this policy may be made for children under age 14 on an individual basis. The parent or guardian must make an appointment to discuss the child’s needs with the Dean of Library & Learning Services before the child will be admitted without an adult.

Young adults age 14 and over
Unattended young adults over the age of 14 may use the library facilities for school-related research. Students at Bishop Ireton and Bishop O’Connell High Schools may apply for a Catholic High School borrower’s card using their student ID. Please see this policy.

  • The young adult must present legal or school I.D. and sign the guest book when entering the building.
  • Young adults must follow all library rules as well as the rules outlined in this policy. No cell phone use is allowed (except in designated areas). Excessive noise of any kind is not allowed.
  • If all library policies are not observed, the young adults may be asked to leave the library. If any patron causing a disturbance fails to leave, Campus Safety will be called.

Marymount University Library & Learning Services thanks The Catholic University of America John K. Mullen of Denver Memorial Library for allowing the use of its Unattended Children in Libraries Policies as a basis for this policy.  

WRLC Borrowing and Consortium Loan Service Policies


Library Guest Access Policy

For the safety and security of our students, the library restricts access after 8pm to users with a valid MU ID card. Guests may still enter and use library resources and facilities, but may do so only after requesting entrance at the door and signing in with valid photo identification.

Technology Device Circulation Policy

Technology devices used in library instruction sessions do not follow this policy and have priority over all other requests.
  • Technology devices circulate to Marymount students, faculty and staff and can leave the library.
  • Technology devices are circulated from and returned to the main campus library only.
  • Students can only check out one technology device and associated peripherals (power cord, etc.) at a time.
  • Circulation loan period is 4 hours with one renewal.
  • Technology devices will not be renewed after 9:01 p.m., or fewer than four hours before closing, as dictated by the library schedule.
  • All technology devices should be returned 30 minutes before the close of the library. Failure to do so will result in the loss of technology devices circulation privileges.
  • There is no limit on how many times per semester a student may check out a technology item.
  • Technology devices will be checked by circulation staff to be in working order before being checked in by a patron.
  • Replacement cost for a damaged or lost technology device is $1,000.
  • Faculty may not check out multiple technology devices for classroom use.
  • All personal files must be deleted before returning the item to circulation.
Approved by SGLs  11/07/2016 revd 3/30/2017
Approved by AC:  3/30/17

Meeting Room Policy

Staff Conference Room
Marymount University faculty and staff may reserve the library meeting room (Staff Conference room) for a maximum of one 6-hour session per 24-hour period. Recurring reservations are not acceptable. Users with reservations have priority in the use of a meeting room over other users. 

Revised 11/27/17
Approved by SGL 11/28/17
Approved by AC 12/7/17


Board Games Circulation Policy

  • Board games circulate to Marymount students, faculty, and staff and can leave the library.
  • Loan period is 3 days with no renewal.
  • Patrons may check out 2 board games at a time.
  • There is no limit on how many times per semester students, faculty, and staff may check out library board games.
  • Patrons may play board games in the library, except for designated quiet areas (i.e. ground floor).
  • Board games must be returned to the Circulation Desk at Main Campus (no book drops).
  • Patrons are responsible for excessive damage to library board games materials and will be held accountable for replacing the entire board game by either supplying a new game or paying the replacement fee ($80) (lost fee for books) to cover lost/damaged items (Adapted from George Washington’s board game replacement policy).
  • The fine for overdue Marymount board games is $2.50 per day up to a maximum of $7 per item in addition to any lost and/or processing fees.

Approved by SGL 3/6/2017
Approved by AC 5/4/2017

MakerSpace Use Policy

MakerSpace, room 212
Room use:

The MakerSpace is primarily used as a technology-driven environment/hub for students to collaborate, innovate, and create across disciplines.
The unreserved room may also be used by any patron(s). Priority is given to groups of three or more; individuals and small groups may be asked to share the room should others want to use it.
MU students, faculty, and staff have priority for unreserved use of the room, specifically during midterm and exam periods.
Room reservations:

MakerSpace may not be reserved for individual use.
The MakerSpace may be reserved for three hours at a time.
Users may place up to two requests a day (six hours), for a maximum of three requests per week.
Reservations for events/workshops must be received at least two days in advance during library open hours.
Reservations for group study in the MakerSpace cannot be made more than one week in advance and must be received four hours prior to the start of the reservation. 
Recurring group reservations will only be accepted for faculty and staff MakerSpace use.
A reservation is void if the room is not claimed within ten minutes after the designated start time. 
MakerSpace room reservations will be accepted according to the following priorities:

1.     Library events, Instruction or review sessions, sponsored by Marymount faculty and/or staff, especially when project space, library technology, and/or MakerSpace tools are required.
2.    Center for Teaching and Learning drop-in tutoring labs.
3.    Student-organized group study

SGL approved 9/11/17; AC approved 9/11/17;

Group Study Rooms Policy

Main Library study rooms 210, 211, 213, 214, L09, Boldt
Main Library MakerSpace room 212
Ballston Library study rooms B, C, D

Marymount students, tutors, faculty, and staff may make group study room reservations online from the L&LS webpage. Users should check library hours and room availability before submitting the request.
Room use:

Unreserved rooms may be used by any patron(s). Priority is given to groups of two or more, and individuals may be asked to leave should a group want to use it.
MU students, tutors, faculty, and staff have priority for unreserved use of the room, especially at busy times during the semester.
Room reservations:
  • Study rooms may not be reserved for individual use.
  • The study rooms may be reserved for two hours at a time. Users may place up to two requests a day (four hours), for a maximum of five requests per week.
  • Reservations must be received at least four hours in advance.
  • Reservations cannot be made more than one week in advance.
  • A reservation is void if the room is not claimed within ten minutes after the designated start time. 
  • The MakerSpace Room can be reserved for a variety of uses. As a group study space only Access & Outreach will confirm the reservation with the patron group. The reservation for group study space in the MakerSpace Room can be made for groups up to 6 patrons. For Technology training use in this room the Technology Team will confirm the reservation with the patron group. 
Study room reservations will be accepted according to the following priorities:
  1. Groups of two or more Marymount University students.
  2. Groups of two or more Marymount University employees (i.e. faculty, staff).
  3. Marymount University employees may not reserve group study rooms three weeks prior to exam periods, unless the request is from an MU faculty member conducting a review session for students.
Approved by SGL: 9/11/17; Approved by AC: 9/12/17;

Textbook Reserves Policies

To reduce the burden of rising textbook costs on our student population and support student recruitment and retention.

  • One copy of required textbooks will be purchased and held on Textbook Reserve at either the main library or Ballston Library Extension, determined by where the course is offered. It is at the discretion of the library liaison if additional copies should be purchased based on enrollment
  • 2 hour loan period, in library use only
  • Faculty teaching the course can check out the textbook reserve for four hours and it is not restricted to in library use only
  • For overdue textbooks, there will be a $2/hr fine for up to 30 hours. At this point, the item is considered lost
  • If lost, MU patron will be responsible for replacement book fee and processing fee or cost of textbook, whichever is greater
  • At the request of L&L faculty, we will not include primary source literary texts on textbook reserves
  • LLS will purchase required materials for temporary courses
  • We will not process ILL requests for textbooks that are currently on textbook reserve unless accommodations are needed for a different version of the textbook. We will not fulfill ILL requests based on student’s personal preference, this is to adhere to ADAcompliance laws
  • There is no cap on cost per textbook
  • 6 weeks prior to the start of the semester textbooks will not be circulated outside of the library
  • LLS makes every effort to purchase required textbooks prior to the start of the semester

SGL and AC approved – 11/9/2017

Library and Learning Services

Location 1: Emerson G. Reinsch Library (Main Campus)
Location 2: Ballston Center

Phone: (703) 284-1649 (Main Campus)
 (703) 284-5949 (Ballston Center)

Questions? Contact Us