All Student Employment jobs for both the Federal Work-Study (FWS) and Campus Employment (CE) programs are posted and processed through the Jobs4Saints website. The Center for Career Services can create an account for each student supervisor so that the supervisor can submit job requisitions and receive and manage student applications. Employers must access the job site at https://www.myinterfase.com/marymount/employer/.
In order for student employees to be paid, a campus employer must hire the student employee through the Center for Career Services and receive the Student Employment Paperwork Receipt issued by Human Resources Services for each student hired. Employers must receive and retain each student employee’s Student Employment Paperwork Receipt BEFORE the student begins working.
Creating a Job Posting
An online Job Posting can be created from a template or from a previous posting. This will be easier to complete if you prepare ahead of time. Refer to the list below to make sure all your job posting materials are ready.
- Job Title – Should include the title of the position, the type of employment offered, and the semesters the student should expect to work. Examples include:
o Career Services Student Assistant – FWS – 13FA-14SP
§ A Federal Work Study job for both the Fall and Spring semesters.
o Career Services Student Assistant – CE – 13FA-14SP
§ A Campus Employment job for both the Fall and Spring semesters
o Career Services Student Assistant – FWS – 14SP
§ A Federal Work Study job for just the Spring semester. This would likely be posted to replace a student who graduated, is studying abroad, or was let go during the fall semester.
o Career Services Student Assistant – CE – 14SU
§ A summer job
- Hours Per Week – Indicate how many hours the student should expect to work. If, for example, the office only needs to cover 6 hours per week, the supervisor can indicate “6”. If the number of hours can vary, the supervisor should say “up to 10” for the fall and spring semesters or “up to 20” for the summer semester.
- Salary/Hourly Rate – The salary is determined by the Center for Career Services. Please consult with the Center for Career Services if you are unsure of your hourly rate or if you want to supplement the pay with funds from your department.
- Employment Start Date – If the posting is active prior to the start of the employment period, the start date should be the first day of the employment period (for Fall 2013, the start date would be Sunday, August 25). If the posting is active during the employment period, the employment start date should be the day the posting is submitted by the supervisor. Consult with the Center for Career Services if you are unsure of the date.
- Employment End Date – Should match the end of the employment period (for Spring 2014, the end date would be Saturday, May 17). Consult with the Center for Career Services if you are unsure of the date.
- Job Description – Include information about your department, the role of the position, and the responsibilities of the role.
- Minimum Qualifications – Include necessary skills for the student to be successful in the job. General eligibility requirements should be included. General eligibility requirement statements can be obtained from the Center for Career Services.
- Preferred Qualifications – Include any additional skills that would be useful, but not necessary, for the job or to help make candidates stand out.
- How to Apply - The Center for Career Services has a general statement that should be included in each job posting. In addition to this statement, include any additional notes about the application. For example, if you want a student to answer a particular question that will help you screen candidates, include a statement such as, “Please indicate in your cover letter any previous leadership experiences you have had as well as why you are interested in this position.”
- Documents Required – Students are required to submit a resume, but supervisors can choose to request or require students submit a cover letter, list of references, unofficial transcript, and/or writing sample.
You may find it helpful to prepare these items and save them in a Microsoft Word document so you can cut and paste the answers into the application.
If you need assistance when creating your requisition please contact the Center for Career Services. For a step-by-step guide to posting a position in Jobs4Saints, check out our Jobs4Saints User Guide.