Student Life

Hiring Process

To help students develop skills that will benefit them upon graduation, the Center for Career Services strives to create an experience similar to that of any professional employment. The process below will help reach that goal as well as ensure students are receiving the best service possible.

 

 

Follow the hiring timeline

The Center for Career Services has developed a timeline that will help supervisors provide better service to the students applying to positions:

Fall 2013

  •  Hiring Period #1
    • Week of July 8 – FWS positions posted
    • Week of August 12 – CE positions posted
    • September 13 – All positions close
    • September 20 – Last day to report a hire for Hiring Period #1 
  • Hiring Period #2
    • September 30 – FWS and CE positions can be posted if not yet filled
    • October 25 – All positions close
    • October 3 – Last day to report a hire for the fall semester 

Spring 2014

  • Hiring Period #1
    • Week of January 6 – FWS and CE positions can be posted
    • January 30 – All positions close
    • February 7 – Last day to report a hire for Hiring Period #1 
  • Hiring Period #2
    • February 17 – FWS and CE positions can be posted if not yet filled
    • March 7 – All FWS and CE positions close
    • March 21 – Last day to report a hire for the spring semester

Post a Position

All jobs must be posted online through the Jobs4Saints website. For a step-by-step guide on how to post a position through Jobs4Saints, check out our Jobs4Saints Employer User Guide

Manage Applicants

To best serve students as they apply to jobs on campus, it is important to communicate a student’s application status to reflect where they are in your hiring process. For a step-by-step guide on how to view applicants to your open positions, check out our Jobs4Saints Employer User Guide

Narrow the applicant pool

There are many ways you may choose to do this such as looking for certain qualifications, e-mailing first round questions, looking for certain availability, etc. Each hiring manager should determine what will work best for his/her needs.

Federal Work-Study Priority

The University is required by Federal Work-Study (FWS) guidelines to offer employment opportunities to all FWS recipients. Because of that, FWS recipients receive priority in applying for Fall 2013-Spring 2014 academic year campus jobs as outlined below

  • Before August 14: Only applications submitted by FWS recipients will be available to hiring mangers.
    • Exception: Student leadership positions such as Resident Assistant, Peer Mentor, and CTL Tutor are open to all students regardless of FWS status.
  • After August 14: All eligible student applications will be available to hiring managers.

FWS recipients and student employees returning to their previous campus positions should be hired first. Applications remain active until the position has been filled.

Notify students who will not be hired

As you narrow your applicant pool, please be sure to either call or e-mail each student so they know that they will not be hired for that position. An easy way to do this is by sending the student an employer message through Jobs4Saints.

Conduct interviews

You may choose to conduct interviews over e-mail, phone, or in person. These are typically somewhat informal, though a student would surely benefit from a more structured process. The Center for Career Services offers possible questions students may be asked in a job interview.

Make an offer and hire your student

Once you have determined the student(s) you would like to hire, contact each student and offer them the job contingent on their passing an eligibility check by the Center for Career Services. Once the student accepts, “Report a Hire” in Jobs4Saints which prompts the Career Services staff to start the eligibility check and create the employment paperwork for the student. Make sure the student has verbally accepted the job before Reporting a Hire! This is important because students are only allowed to hold one on-campus job; students must withdraw all other applications once they accept a position. For a step-by-step guide on how to report a hire in Jobs4Saints, check our Jobs4Saints Employer User Guide

After a student is hired

Once a student is hired it will take at least 24 hours for the Career Services staff to do the eligibility check.  An employment contract will then be created and will be emailed to the student and the hiring manager on the Monday following the Report a Hire notification. Both the student and the hiring manager will receive an e-mail from the Center for Career Services (email address: joc@marymount.edu) once the contract is ready for the student to take to Human Resource Services. STUDENTS CANNOT WORK UNTIL PAPERWORK IS COMPLETED WITH HUMAN RESOURCE SERVICES.Upon completion of the paperwork with Human Resource Services, the student will receive a Student Employment Paperwork Receipt to give to their employer.  Employers should request a Student Employment Paperwork Receipt from each student before scheduling student employees.

The student’s start date will be indicated on the employment contract that is emailed to the student and the hiring manager.  STUDENTS CANNOT WORK PRIOR TO THE START DATE INDICATED ON THE EMPLOYMENT CONTRACT.

Student Employee Paperwork

All new and returning students must complete an I-9 form, tax forms, and a confidentiality agreement form before beginning work. America Reads Literacy Program employees must also complete a background investigation form before beginning work. Students must update employment paperwork at the start of the academic and summer employment periods.