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Third Party Billing

Marymount University has a designated Third Party representative whose role is to bill and collect student charges from Third Party sponsors in a timely manner.

Who’s a Third Party?

A Third Party is defined as an entity such as a national, state, or local government, an embassy, an employer, or a branch of the United States military, which is paying all or a portion of the University charges for tuition and fees billed to a student.

Students who have a Third Party sponsor must provide the Student Accounts Office with a billing authorization, financial guarantee or other forms of purchase orders from the sponsor that clearly states the extent and scope of the sponsorship no later than the third week of the semester.

Third Party Sponsor Requirements

The following information is required for the billing authorization to be considered valid by Marymount University:

  • The financial guarantee or sponsorship agreement must be typewritten on sponsor letterhead, a purchase order, a tuition assistance form, or voucher addressed specifically to Marymount University, Student Accounts Office, 2807 N. Glebe Rd., Arlington VA 22207, and must include the following information:
    • Period of validity of the sponsorship.
    • Student’s full name, MU ID number (or social security number), the specific courses and the semester covered. Amendments to the tuition payment authorizations must be typewritten (altered or incomplete guarantees are not acceptable).
    • Specific items of tuition and fees covered by the authorization.
    • Maximum U.S. dollar amount Marymount University is allowed to bill sponsor.
    • Signatures authorizing billing (payment). Contact names and telephone number must be present on tuition payment authorizations.
    • International Students - Financial guarantee letters supplied for admission purposes are not acceptable for third party billing purposes. Financial guarantee letters must be reviewed and approved by the Student Accounts Office.
    • Payments must be unconditionally guaranteed and made within 30 days of billing.
    • Payments must be made directly to Marymount University in U.S. dollars backed by a U.S. bank. Bank handling charges must be included in addition to the billed amount. If payments are to be made by credit card, please use the Credit Card Authorizatin Form.
    • A sponsor with a past due balance may have its billing privileges terminated.

Things You Should Know as a Sponsored Student

  • The student is ultimately responsible for any defaults in payments by the sponsor.
  • Sponsor payments made directly to a student or sponsor reimbursements to a student based on grades are NOT considered third party.
  • The student is responsible for notifying the Student Accounts Office of any schedule changes.
  • The student is responsible for full payment by the due date on the schedule/invoice. If you register and do not submit your tuition assistance paperwork and pay any amount not covered by your sponsor by the due date, your account could be subject to a late payment fee.
  • The student must provide the Third Party's billing office with an approved tuition assistance form, letter of credit, or financial guarantee for payment.
  • If the student personally owes a portion of the balance due on their account, it must be paid by the due date.
  • If the student must drop course(s) and has submitted a tuition assistance form or letter, it is critical that the Student Accounts Office be notified immediately. This is to ensure proper procedures are followed to help alleviate administrative or financial issues, which could place a burden on the student.
  • The Student Accounts Office will not bill sponsors for late registrations or penalties assessed due to late payments. The sponsor must notify the Student Accounts Office if it would like to pay tuition penalties for dropped courses or penalties assessed due to late payments.
  • Questions should be referred to the Third Party representative in the Student Accounts Office at (703) 284-1486.